34th District Democrats Bylaws

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    Bylaws of the 34th District Democrats

     

    Article I Organization and Purpose

    Section 1 The Organization

    As the organization for the Democratic Party in Washington’s thirty-fourth legislative district, this organization shall be known as the 34th District Democrats (“the Organization”).

    Section 2 Purpose

    The Organization is committed to increasing political participation and civic engagement, educating voters, and advancing the Democratic values of our members and voters; especially through the election of Democratic candidates and the passage of Democratic laws that support and reinforce those values.

    Section 3 Reorganization

    In January of odd-numbered years, the Organization shall reorganize pursuant to the bylaws of the King County Democratic Central Committee (“KCDCC”) and the Washington State Democratic Central Committee (“WSDCC”).

    Section 4 Conditionality

    These bylaws are subject to the bylaws of KCDCC and WSDCC.

    Article II Code of Conduct

    The Organization has adopted this Code of Conduct. Procedures for revising the Code of Conduct are outlined in Article XIII of these bylaws.

    Article III Membership

    Section 1 Definition of “Member”

    A “Member” is an individual who declares their voluntary affiliation with the Democratic Party and has submitted a membership form, with or without paying dues, or who serves as a Precinct Committee Officer or Precinct Coordinator. Members residing in the Organization’s jurisdiction (“Voting Members”) may make motions, second motions, speak during endorsements, and vote on Organization business not reserved for Precinct Committee Officers. Members residing outside of the Organization’s jurisdiction may not make motions, second motions, speak during endorsements, nor vote on Organization business, but may otherwise participate in meetings.

    The minimum cost of membership may be amended with the approval of two-thirds of the Executive Board. Changes to the minimum cost of membership must be communicated to Members following Board approval. Inability to pay dues shall not preclude an individual from becoming a member of the Organization.

    Section 2 Precinct Committee Officer (PCO)

    A Precinct Committee Officer (“PCO”) is an individual elected or appointed to the office of precinct committee officer pursuant to RCW 29A.80.041 or RCW 29A.80.031. Except where otherwise specified, elected and appointed PCOs have the same rights and responsibilities.

    To be elected as PCO, an individual must complete and file a declaration of candidacy and meet the requirements of the position under RCW 29A.80.031. The term for elected PCOs begins on the first of December in the year they are elected and ends on the first of December in the next even-numbered year. In the event a precinct is without an elected PCO, an individual residing in that precinct may be appointed to serve as that precinct’s PCO. Appointments shall proceed as follows:

    1. During the meeting at which appointment recommendations are to be considered, the Chair shall call for motions to approve the recommendation of PCO candidates. If a PCO candidate receives a motion and a second, a vote shall be conducted and require the support of a simple majority (fifty percent plus one vote) of PCOs present and voting to be adopted.
    2. Adopted recommendations shall be sent by the Chair to the KCDCC Chair within fifteen days of the meeting at which they were adopted. The KCDCC Chair will then appoint the PCO candidate to the position for which they were recommended in accordance with state law and the KCDCC bylaws.
    3. The term of an appointed PCO begins with their appointment by the KCDCC Chair and ends on the first of December in even-numbered years.
    4. No individual may be recommended for appointment as a PCO between the certification of the general election in even-numbered years and the Organization’s next reorganization meeting.

    Section 3 Vacancies

    A precinct is considered “vacant” if no PCO is elected or appointed to serve the precinct, or if an elected or appointed PCO dies, resigns from their position, ceases to reside in the precinct for which they were elected or appointed, or ceases to be a registered voter.

    Section 4 Precinct Coordinator

    A “Precinct Coordinator” is an individual who functions as a PCO for a vacant precinct in which they do not reside. The Chair may recommend a candidate for Precinct Coordinator to the membership. Approval of an individual recommended for the position of Precinct Coordinator requires the support of a simple majority (fifty percent plus one vote) of Voting Members present and voting. An individual ceases to be a Precinct Coordinator upon the election or appointment of a PCO to the precinct they serve or on the first of December in even-numbered years, whichever comes first.

    Section 5 Term of Membership

    PCOs and Precinct Coordinators are considered members of the Organization for the duration of their elected or appointed term. For all other members, membership begins upon the filing of their membership form each year and ends on the thirty-first of December each year. To continue as a member of the Organization, a member must become a PCO or Precinct Coordinator, or renew their membership on or after the first of January each year. Membership to the Organization will not automatically renew upon expiration.

    Section 6 Authorized Access to Member List

    The publicly-available PCO list, accessible through King County Elections, is considered a public record and is therefore not held in confidence by the Organization. However, the contact information for the following members (“Member List”) is not public record and shall therefore be kept confidential by the Organization: elected PCOs who did not include their contact information in their filing, appointed PCOs, Precinct Coordinators, other Voting Members, and Non-Voting Members. Without a vote of the Board, the Member List shall only be made available to:

    1. PCOs or Precinct Coordinators for the coordination or execution of the duties of their position;
    2. Endorsed candidates or policy measure campaigns for the purpose of campaign activities; and
    3. Officer candidates for the purpose of PCO outreach prior to reorganization.

    Section 7 Authorization for Non-Commercial Access

    With the support of two-thirds of the Board, the Member List may be made available to a Member of the Organization or an elected Democrat for non-commercial purposes not otherwise identified as authorized reasons for access to the Member List.

    Section 8 Expiration of Precinct Committee Officer List and Unauthorized Use of Member List

    Once a term for PCOs and Precinct Coordinators has ended, the PCO list for that term shall be treated as a Member List in accordance with these bylaws. Use of a Member List by unauthorized persons, or use by an individual or campaign for purposes other than that for which the list was made available to said individual or campaign, shall be considered a violation of these bylaws and, as such, is subject to disciplinary action in accordance with the procedures described in the Code of Conduct.

    Section 9 Member List Contents

    When made available to authorized individuals or campaigns for an authorized purpose identified in these bylaws, the Member List shall include the following information for each Member when available: first and last name, address, phone number, email, and, for PCOs and Precinct Coordinators, the precinct they represent.

    Article IV Officers

    Section 1 Positions and Officer Elections

    Officers of the Organization are elected during the biennial reorganization meeting in even-numbered years. All Voting Members may vote in the election of Secretary and Treasurer, however, voting in the election of other Officers is limited to elected PCOs. The Officers of the Organization shall include: Chair of the Organization, First Vice Chair, Second Vice Chair, two State Committeepersons of two different genders, two King County Committeepersons of two different genders, two King County Committee Alternates of two different genders, Secretary, and Treasurer. Once elected, Officers shall serve from the time of their election through the first of December in even-numbered years or until they die, resign, are removed, or otherwise cannot meet the requirements of their position.

    When an Officer is elected during reorganization, they must establish themself as a Voting Member before the March membership meeting each year. If an Officer fails to meet this requirement, they shall be removed immediately and replaced as soon as is feasible. No Officer shall be elected outside of the reorganization meeting if they are not already established as a Voting Member. When Officer candidates are considered, the Organization must consider the election of officers one office at a time. Voting on the election of Officers shall proceed as follows:

    1. The Chair, or acting Chair, calls for motions to nominate candidates for an Officer position.
    2. An eligible Voting Member makes a motion to nominate an Officer candidate.
    3. An eligible Voting Member may second the motion. If not seconded, the motion is not considered. If seconded, the candidate is considered duly nominated.
    4. The Chair, or acting Chair, shall continue to entertain motions to nominate candidates until they are able to call for additional motions to nominate three times and no additional candidates are nominated by a motion and a second.
    5. Once all nominations are received, the Chair, or acting Chair, will call for candidate speeches in the order in which motions were received. Candidates may speak for up to two minutes or cede their time to an eligible Voting Member.
    6. Once all candidates have had an opportunity to speak, speakers for and against will be heard for each candidate using this procedure:
      1. The person making the motion to nominate is recognized to speak in favor of their nominee for up to two minutes.
      2. If a person speaks in favor of the nominee, a speaker against the nominee may be recognized for up to two minutes.
      3. If a person speaks against the nominee, a second speaker in favor of the nominee may be recognized for up to two minutes.
      4. If a second person speaks in favor of the nominee, a second speaker against the nominee may be recognized for up to two minutes.
      5. Any speaker may cede all or any part of their time to another eligible Voting Member, however, only the person making the motion may cede all or any part of their time to the candidate being considered.
    7. Once speeches are complete, the Chair, or acting Chair, shall call for a vote on the election of all duly nominated candidates competing for the same Officer position. 
    8. A candidate receiving the support of a simple majority (fifty percent plus one vote) of eligible Voting Members shall be considered duly elected to the Officer position.
    9. If no candidate in a contested race of three or more candidates meets the threshold for election to the position, a second round of voting will proceed, including only the two candidates receiving the most votes. If a tie between Officer candidates on the first ballot does not allow for the identification of the top two vote-earners, a runoff ballot shall be put to a vote including only those Officer candidates tying for votes on the first ballot.
    10. If there are two candidates included on a ballot and neither receives a simple majority of the vote, the result shall be considered a tie and the winner shall be decided by a coin toss. The Chair, or acting Chair, will decide which candidate will call their preferred face of the coin.

    Section 2 Chair of the Organization

    The Chair of the Organization (“Chair”) serves as the chief executive officer of the Organization. The Chair is: the spokesperson for the Organization, the leader of the Executive Board, an ex-officio member of all committees, and the Organization’s representative on the KCDCC Executive Board. The Chair is responsible for:

    1. Presiding over all meetings;
    2. Leading the Executive Board;
    3. Providing operational oversight for all Organization business;
    4. Appointing a Parliamentarian, who serves at the pleasure of the Chair;
    5. Forming ad hoc committees, which the Chair may also dissolve;
    6. Recommending committee chairs and Membership Policy Caucus Leads for appointment;
    7. Delegating tasks to Officers, Executive Board members, or Members at their discretion; and
    8. Any other duties as implied by the title.

    Section 3 First Vice Chair

    The First Vice Chair succeeds the Chair, assuming all roles and responsibilities of the Chair, in the event the position is vacant, and acts as Chair in the Chair’s absence. The First Vice Chair shall also serve as chair of a Standing Committee.

    Section 4 Second Vice Chair

    The Second Vice Chair succeeds the First Vice Chair, assuming all roles and responsibilities of the First Vice Chair, in the event the position is vacant, and acts as Chair in the absence of the Chair and First Vice Chair. The Second Vice Chair shall also serve as chair of a Standing Committee.

    Section 5 State Committeepersons

    The State Committeepersons serve as representatives of the Organization to WSDCC.

    Section 6 King County Committeepersons

    The King County Committeepersons serve as representatives of the Organization to KCDCC.

    Section 7 King County Committee Alternates

    The King County Committee Alternates serve as representatives of the Organization to KCDCC in the absence of the King County Committeepersons.

    Section 8 Secretary

    The Secretary is responsible for keeping minutes for meetings of the membership and Executive Board, and all administrative duties as deemed appropriate by the Chair.

    Section 9 Treasurer

    The Treasurer serves as the chief financial officer of the Organization. The Treasurer is responsible for: receiving and disbursing all Organization funds, maintaining sufficient and accurate financial records, and submitting monthly and annual financial reports to the membership for review. The Organization may hire a paid Deputy Treasurer to handle Public DIsclosure Commission reporting requirements, who acts in partnership with the Treasurer and Chair.

    Section 10 Vacancies

    Officer vacancies shall be filled at the next regular membership meeting following the vacancy or, in the event no candidate is readily available and willing to occupy the position, as soon as is feasible. If an Officer position is made vacant on or after the first of September in an even-numbered year, the position may remain vacant, with any successor to such position, assuming the role until reorganization.

    Section 11 Removal of Officers

    Officers may be removed for reasons including, but not limited to: violation of the Organization’s Code of Conduct, violation of the law when the jurisdiction of the law’s enforcement includes any part of the Organization’s jurisdiction, or failure to perform the duties of their position. Removal of an Officer shall follow this procedure:

    1. To initiate the removal of an Officer, a written petition calling for removal must be submitted to the Chair. If the Chair is the Officer for whom a removal is requested, the petition must be submitted to the First Vice Chair. The petition must:
      1. State the purpose of the petition as calling for the removal of the Officer by name and title;
      2. State the justification for calling for the Officer’s removal; and
      3. Be signed by twenty PCOs or twenty percent of PCOs currently elected or appointed, whichever is greater.
    2. Once the petition is received, the Officer receiving the petition will validate the signatures and provide written notice to the Officer identified for removal within the petition. The vote to remove the Officer must occur at a regular meeting of the membership no fewer than thirty days after notice is sent to the Officer identified for removal within the petition. The membership shall be given thirty days notice, in writing, of the pending vote.
      1. Removal of Officers other than Secretary or Treasurer requires the support of a simple majority (fifty percent plus one vote) of PCOs present and voting.
      2. Removal of the Secretary or Treasurer requires the support of a simple majority (fifty percent plus one vote) of Voting Members present and voting.
      3. If the removal of an Officer meets the threshold for adoption, the removed Officer shall be provided written notification of their removal if they are not present at the meeting during which the vote is concluded.
    3. Notwithstanding the above procedure, if an Officer fails to attend three consecutive membership or Executive Board meetings and the Chair has not excused these absences, the Chair may recommend a declaration of vacancy for that Officer’s position. This recommendation shall be communicated to the membership at least ten days prior to a membership meeting, added to the agenda for that membership meeting, and, with the support of a simple majority (fifty percent plus one vote) of eligible Voting Members, be adopted and the Officer removed effective immediately. Only PCOs shall be considered eligible Voting Members for the removal of Officers with the exception of Secretary and Treasurer. The Standing Rules for the Executive Board may establish criteria used to determine whether a declaration of vacancy is justified.

    Article V Committees

    Section 1 Function and Responsibilities

    Committees ensure ongoing structure, continuity, and growth of the Organization for the benefit of the membership and the community. Committees are responsible for carrying out functions essential to a healthy, thriving Organization. Committee Chairs shall:

    1. Develop and draft annual, quarterly, and monthly goals for their committee, and submit them to the Chair for review and approval;
    2. Present activity reports, including the accomplishment of goals, to the Executive Board and membership as requested by the Chair;
    3. Manage the operations of their Committee, ensuring the completion of key Committee functions;
    4. Attend meetings of the Executive Board and membership; and
    5. Any other duties as requested by the Chair.

    Section 2 Standing Committees

    “Standing Committees” are those which conduct essential functions of the Organization and provide or support the long-term viability of the Organization. The Standing Committees for the Organization shall be listed and described in the Standing Rules of the Executive Board.

    Section 3 Appointment of Committee Chairs and Membership Policy Caucus Leads

    The Chair shall appoint Standing Committee Chairs and Membership Policy Caucus Leads, but is not required to appoint persons to all vacant positions. Those appointed to these positions are considered confirmed with the support of a simple majority (fifty percent plus on vote) of Voting Members present and voting.

    Section 4 Removal of Committee Chairs and Membership Policy Caucus Leads

    The Chair may remove Standing Committee Chairs and Membership Policy Caucus Leads from their position, but such removals require the support of a simple majority (fifty percent plus one vote) of Voting Members present and voting to be confirmed. If a Standing Committee Chair of Membership Policy Caucus Lead is removed, the Chair is responsible for identifying a replacement by the next regular membership meeting following the removal or, in the event no candidate is readily available or willing to occupy the position, as soon as is feasible. Standing Committee Chairs and Membership Policy Caucus Leads may be removed for reasons including, but no limited to:

    1. Violation of the Organization’s Code of Conduct;
    2. Violation of city, county, state, or federal law; or
    3. Failure to perform the duties of their position.

    Notwithstanding the above procedure, the Chair may declare the position of Parliamentarian, Committee Chair, or Membership Policy Caucus Lead vacant if the person occupying the position fails to attend three consecutive membership or Executive Board meetings. If the position is declared vacant as a consequence of this bylaw, the occupant is considered removed without a requirement for a confirmatory vote of Voting Members.

    Section 5 Ad Hoc Committees

    The Chair may organize and dissolve “Ad Hoc Committees” at their discretion. Ad Hoc Committees shall be formed to address or resolve specific, temporary issues or project tasks. If an Ad Hoc Committee has not concluded the business for which it was organized by the end of an even-numbered year, the committee is considered dissolved. Following the reorganization of the Organization, the Chair may reestablish the Ad Hoc Committee at their discretion.

    In January of each year, the Chair shall establish an Ad Hoc Budget Committee responsible for preparing a proposed budget for the next fiscal year. This committee shall include, at minimum, the Chair, the Treasurer, and one other Executive Board member. Standing Committees may submit budget requests to the Ad Hoc Budget Committee, but must do so by the second Wednesday in February each year. The Ad Hoc Budget Committee must propose a budget to the Executive Board during the Executive Board meeting in March, and shall be dissolved once the budget for the year is approved. The rest of the budget process is outlined in Article VI.

    Article VI Executive Board

    Section 1 Board Members

    The Executive Board (“Board”) shall include all Officers, Standing Committee Chairs, and the Parliamentarian.

    Section 2 Term of Service

    Board members shall serve from the date of their election or appointment until the following biennial reorganization meeting unless they die, resign, are removed from their position, or otherwise fail to meet the requirements of occupying their position. Each appointed Board member must establish themself as a Voting Member within thirty days of their confirmation and, if appointed in an odd-numbered year, again by the March membership meeting in the following year. If a Board member fails to meet this requirement, they shall be removed immediately and replaced as soon as feasible. Board member resignations shall follow this procedure:

    1. A Board member may resign at any time by submitting notice of resignation in writing to the Chair. If the Chair should resign, their written notice of resignation must be submitted to the First VIce Chair.
    2. Once received, a notice of vacancy shall be published ten days prior to the next membership meeting. The Chair, or acting Chair, is responsible for identifying a replacement by the regular membership meeting following the vacancy or, in the event no candidate is readily available and willing to occupy the position, as soon as is feasible.
    3. The person identified as a replacement must be elected or appointed to the position in accordance with these Bylaws.

    Section 3 Standing Rules for the Executive Board

    Following the biennial reorganization, the Board shall propose Standing Rules for the Executive Board to the membership. These rules shall be published in the newsletter and on the website for consideration and comment by members. This comment period shall extend for no fewer than thirty days after publication.

    After the close of the comment period, the Board shall consider amendments, address the concerns of the membership raised in the comment period, and take a vote to approve the Standing Rules for the Executive Board as amended. These Rules require the support of a simple majority (fifty percent plus one vote) of Board members present and voting, and are only considered effective once adopted through this process. Until new rules are adopted, the most recently adopted set of rules shall remain in effect.

    Section 4 Conducting Board Business

    The Board may conduct business during its regular meetings, duly authorized special meetings, or via electronic means. Authorized electronic means include email, video conferencing, and digital communications or project management applications or software. If business is conducted via electronic means, the Secretary shall archive copies of decisions by including a record of messages and voting results in the minutes of the next Board meeting.

    Article VII Meetings

    Section 1 Sergeant at Arms

    At the start of each meeting, the Chair shall appoint a “Sergeant at Arms” who serves to enforce the Code of Conduct in accordance with the Authorized Immediate Actions codified therein.

    Section 2 Regular Meetings

    Regular membership meetings shall be held on the second Wednesday of each month. Regular Board meetings shall be held on the third Wednesday of each month. The Board may change the date of individual meetings with the support of a two-thirds majority of Board members present and voting. Justifications for changing the date of individual meetings include, but are not limited to:

    1. The meeting falls on a federal holiday;
    2. The Chair, First Vice Chair, and Second Vice Chair are unable to attend; or
    3. The threshold for a quorum is not met.
      1. For membership meetings, a quorum of members shall be twenty Voting Members or twenty percent of Voting Member, whichever is less.
      2. Whenever PCO-only votes are considered, a quorum of PCOs shall be twenty PCOs or twenty percent of PCOs, whichever is less.
      3. For Board meetings, a quorum of Board members shall be five Board members or twenty percent of the Board members, whichever is less.

    Section 3 Special Meetings

    A special meeting of the Board may be called for a specific purpose with the support of a simple majority (fifty percent plus one vote) of Board members present and voting. A special meeting of the membership may be called for a specific purpose with the support of a simple majority (fifty percent plus one vote) of Board members present and voting, or by a written request with twenty Voting Members or twenty percent of Voting Members, whichever is less, as signatories.

    Section 4 Notice Requirements

    A meeting shall be considered duly authorized when written notice has been provided to the membership at least ten days prior to the meeting date via electronic mail, the monthly newsletter, the website, or the Organization’s calendar. Written notice of a meeting must include the date of the meeting, time the meeting will be called to order, location of the meeting, and the agenda.

    Section 5 Standing Rules for Virtual Meetings

    The Board has approved Standing Rules for Virtual Meetings to regulate the facilitation and execution of remote participation during meetings and conducting the business of the Organization. At minimum, these Rules shall:

    1. Define the term “present” for the purpose of determining a quorum;
    2. Describe the limitations anticipated for those participating remotely;
    3. Describe the procedural differences for remote participation; and
    4. Summarize safeguards ensuring remote participation occurs in accordance with these bylaws.

    Section 6 Public Access

    All meetings of the Board and membership shall be open to the public and subject to these bylaws.

    Article VIII Voting Procedures

    Section 1 Voting Rights

    As outlined in Article III, all members who reside within the Organization’s jurisdiction may make motions, second motions, speak during endorsements, and vote on Organization business. While elected PCOs have universal voting rights within the Organization, other Voting Members are not allowed to vote on certain matters.

    1. Appointed PCOs may not vote on Officer elections with the exception of Secretary and Treasurer.
    2. Other Voting Members may not vote on the election of Officers with the exception of Secretary and Treasurer, and may not vote on the filling of PCO vacancies nor amendments to the bylaws.

    Section 2 Voting Methods

    Unless specified elsewhere in these bylaws or other governing documents of the Organization, the voting methods available for use in the consideration of Organization business include: voice vote, acclamation or unanimous consent, show of credentials, electronic ballot accompanied by a vote certification process, or written ballot. The voting method shall be selected at the Chair’s discretion, however, under no circumstances shall proxy votes or absentee ballots be authorized. If the Chair selects a voice vote, or vote by acclamation or unanimous consent, any Voting Member eligible to vote on the matter may call for a vote by show of credential. If called for, there is no requirement for a second, it shall not be debated, and the vote shall be by show of credential. Abstentions shall not be counted in the vote totals, nor used to calculate the percentage of votes earned. All vote tallies shall be based on the number of eligible Voting Members who are present and submit a vote on an action, motion, or questions presented to the Organization in accordance with the voting method selected by the Chair.

    Article IX Endorsements

    Section 1 Notice of Endorsement Considerations

    Notice of endorsement considerations must meet the meeting notice requirements described in Article VII and shall also include the list of endorsements to be considered at the meeting. If no endorsements are scheduled, or if the prior notice requirement was not met, endorsements may only be considered with the support of eighty percent of eligible Voting Members present and voting. Endorsement meetings shall occur prior to any special election, prior to the primary election, and prior to the general election.

    Section 2 Eligible Candidates

    To be eligible for endorsement by the Organization, a candidate must:

    1. Seek endorsement for an office with a jurisdiction that includes any part of the Organization’s jurisdiction.
    2. Declare themself a Democrat; and
    3. Complete any questionnaire assigned by the Organization and submit it to the Resolution and Endorsements Committee Chair. Judicial candidates need not answer questions that may breach the Canons of Judicial Conduct.
      1. Questionnaires assigned by the Organization shall be the same for all candidates seeking the same office.
      2. Authorized questionnaires include those published by KCDCC or any questionnaire drafted by the Resolution and Endorsements Committee and adopted by the Organization.
        1. If the Resolution and Endorsements Committee drafts a questionnaire for candidates competing for an office, it must be submitted to the Board in writing at least sixty days prior to the first meeting at which endorsements for that office will be considered.
        2. With the support of a simple majority (fifty percent plus one vote) of the Board, the questionnaire may be sent to the membership for approval and shall be added to the agenda for the next scheduled membership meeting.
        3. With the support of a simple majority (fifty percent plus one vote) of the membership, the questionnaire shall be adopted and made available to candidates competing for that office.

    Section 3 Eligible Policy Measures

    To be eligible for endorsement by the Organization, policy measures must impact any part of the Organization’s jurisdiction. A draft must be submitted to the Chair as it will appear on the ballot as a ballot measure, referendum, levy, initiative, or signature campaign.

    Section 4 Eligible Voting Members

    PCOs shall have the right to vote on all Organization business, including endorsements, from the effective date of their election or appointment to the end of their term. Individuals who are not PCOs, but were members in the previous calendar year, must renew their membership by eight o’clock the evening prior to a virtual meeting at which endorsements are considered, or renew their membership at an in-person meeting at which endorsements are considered, to be eligible to make or second a motion to endorse a candidate or policy measure, speak for or against a candidate or policy measure, or vote on an endorsement.

    To be eligible to make or second a motion to endorse a candidate or policy measure, speak for or against a candidate or policy measure, or vote on an endorsement, a new member must become a Voting Member no fewer than sixty days prior to the endorsement meeting.

    If endorsements are considered during a January meeting, a new member who establishes themselves as a Voting Member by eight o’clock the evening prior to the meeting if held virtually, or who becomes a member at the meeting if held in person, shall be considered an eligible Voting Member for the purpose of endorsements. If endorsements are considered during a February meeting, a new member who establishes themselves as a Voting Member before the adjournment of the January membership meeting in the same calendar year shall be considered an eligible Voting Member for the purpose of endorsements.

    Residents of the Organization’s jurisdiction who fail to meet the prior-membership  requirements set herein may still become Voting Members, but will not be considered eligible Voting Members for the purpose of endorsements until they meet the requirements.

    This section shall not be enforced until the endorsements considered during the meeting scheduled in June 2024.

    Section 5 Authorized Voting Methods

    Voting methods which allow for the confirmation and verification of voter credentials shall be authorized for votes on endorsements, including: credentialed ballot, show of credentials, or roll call. At their discretion, the Chair may propose a vote by acclamation to endorse a policy measure or an unopposed candidate. If they choose to do so, any eligible Voting Member may rise in opposition to a vote by acclamation. If an eligible Voting Member rises in opposition to a vote by acclamation, the Chair must select an otherwise authorized voting method. If no eligible Voting Member rises in opposition to a vote by acclamation, the vote must be conducted as follows:

    1. The Chair shall call for a motion to endorse the candidate or policy measure with unanimous consent.
    2. An eligible Voting Member may make the motion.
    3. An eligible Voting Member may second the motion.
    4. If the motion to endorse with unanimous consent receives a motion and second, the Chair shall call for eligible Voting Members who oppose the endorsement to say, “nay”. 
    5. If no eligible Voting Member opposes the endorsement, the candidate or policy measure is endorsed.
    6. If an eligible Voting Member opposes the endorsement, the candidate considered for endorsement by unanimous consent is not endorsed. Candidates and policy measures considered for endorsement by unanimous consent who are not endorsed in that manner remain eligible for endorsement, but must receive a motion and second within the standard endorsement procedures to be considered for endorsement.

    Section 6 Process for Confirming Participant Eligibility

    Only the votes of eligible Voting Members present and voting shall be counted. To ensure this outcome, registration for remote participants attending a meeting at which endorsements are considered shall require the submission of the members’ first and last name, email, membership class (PCO, Precinct Coordinator, Member-Resident, Member Non-Resident, or Guest), and any other information required for accessing or participating during the meeting. During in-person meetings at which endorsements are considered, each eligible Voting Member shall receive a credential, ballot book, or other document identifying their membership class.

    For each motion and second made for the endorsement of a candidate or policy measure, the Chair shall identify the person making the motion or second by first and last name and confirm their eligibility prior to accepting the motion or second. Those intending to speak for or against a motion to endorse must be identified by first and last name prior to speaking, and may only speak once their eligibility is confirmed by the Chair.

    Section 7 Board Recommendations

    The Board may recommend the endorsement of any individual candidate or policy measure with the support of two-thirds of Board members present and voting. The set of candidates and policy measures receiving the recommendation of the Board shall be referred to as “the block”. Through the same process, the Board may recommend opposition to a policy measure or set of policy measures, but may not recommend opposition to the candidacy of any individual.

    Section 8 Endorsement Procedures

    To begin the consideration of endorsements in a meeting, the Chair shall present all Board recommendations for endorsement. After the presentation of Board recommendations, the Chair shall call for any objections to the block. If an eligible Voting Member objects to the inclusion of a candidate or policy measure in a block, the candidate or policy measure to which that member objects shall be removed from the block without a second or debate. When no objections remain, and at least one candidate or policy measure remains in the block, the Chair shall call for a motion to endorse the block. If so moved and seconded, the Chair shall call for a vote on the block. If the motion receives the support of a simple majority (fifty percent plus one vote) of eligible Voting Members present and voting, the block is endorsed. If the motion fails to meet the threshold for endorsement, candidates and policy measures included in the block remain eligible for endorsement, but must receive a motion and second within the standard endorsement procedures to be considered for endorsement. The standard endorsement procedures shall be as follows:

    1. Candidate Endorsements
      1. The Chair calls for motions to endorse candidates competing for a specific office.
      2. An eligible Voting Member makes a motion to endorse a candidate. Motions for sole endorsement and motions to oppose the endorsement of a candidate shall be considered out of order and disposed of.
      3. An eligible Voting Member may second the motion. If no second is received, the motion to endorse is disposed of.
      4. Motions and seconds shall be heard until the Chair is able to call for motions to endorse three times and no additional eligible Voting Members move to endorse a candidate.
      5. The Chair will call for speeches in the order in which motions were received.
      6. Speakers for and against each candidate’s endorsement will be heard as follows:
        1. The person making the motion is recognized to speak in favor of their motion for up to two minutes.
        2. If a person speaks in favor of the candidate, a speaker against the candidate’s endorsement may be recognized for up to two minutes.
        3. If a person speaks against the candidate, a second speaker in favor of the candidate’s endorsement may be recognized for up to two minutes.
        4. If a second person speaks in favor of the candidate, a second speaker against the candidate’s endorsement may be recognized for up to two minutes.
        5. Any speaker, for or against the motion to endorse a candidate, may cede all or any part of their time to another eligible Voting Member. Only the person making the motion may cede all or any part of their time to the candidate being considered for endorsement.
      7. Once speeches are complete, the Chair shall call for a vote on the endorsement of all candidates competing for the same office who received a motion and a second from eligible Voting Members.
    2. Policy Measures | Ballot Measures, Referenda, Levies, Initiatives, and Signature Campaigns
      1. The Chair calls for motions to endorse policy measures.
      2. An eligible Voting Member makes a motion to endorse a policy measure. Motions may be made to oppose a policy measure.
      3. An eligible Voting Member may second the motion. If no second is received, the motion to endorse is disposed of.
      4. If a motion and second have been received, the Chair will call for speeches related to the endorsement of the policy measure.
      5. Speakers for and against a policy measure’s endorsement will be heard as follows:
        1. The person making the motion is recognized to speak in favor of their motion for up to two minutes.
        2. If a person speaks in favor of the policy measure, a speaker against the policy measure’s endorsement may be recognized for up to two minutes.
        3. If a person speaks against the policy measure, a second speaker in favor of the policy measure’s endorsement may be recognized for up to two minutes.
        4. If a second person speaks in favor of the policy measure, a second speaker against the policy measure’s endorsement may be recognized for up to two minutes.
        5. Any speaker, for or against the motion to endorse a policy measure, may cede all or any part of their time to another eligible Voting Member. Only the person making the motion may cede all or any part of their time to a representative of the campaign behind the policy measure being considered for endorsement.
      6. Once speeches are complete, the Chair shall call for a vote on the endorsement of the duly nominated policy measure.

    Section 9 Ballot Sequence

    For endorsements not included in the block, the threshold for endorsement shall be sixty percent of eligible Voting Members present and voting. The Chair shall appoint an Ad Hoc Tally Committee of at least two members to certify and county votes. Each candidate receiving a motion and a second during the endorsement process may appoint up to two people to observe the Tally Committee on their behalf. Endorsements may be considered during in-person or virtual meetings. Voting in virtual meetings may be by electronic ballot as described in the Standing Rules for Virtual Meetings. The sequence of ballots for endorsements shall be as follows:

    1. Candidates
      1. First Ballot | All Candidates Moved for Endorsement
        1. Each candidate competing for the same office who has received a motion and second for their endorsement as well as an option for “no endorsement” shall be included on the first ballot.
        2. If a candidate included on this ballot meets the threshold for endorsement, that candidate is endorsed. If “no endorsement” receives the support of sixty percent of eligible Voting Members present and voting, no candidate is endorsed.
        3. If no candidate nor “no endorsement” meets the threshold of sixty percent and there is one candidate on the ballot, no candidate is endorsed. If there are two or more candidates on the ballot, a second ballot shall be considered.
      2. Second Ballot | Top Two Vote Earners
        1. When multiple candidates are considered for endorsement in the same race and neither meets the threshold for endorsement on the first ballot, only the two candidates receiving the most votes on the first ballot, excluding the option for “no endorsement”, shall be included on the second ballot.
        2. If either candidate on the second ballot meets the threshold for endorsement, that candidate shall be endorsed.
        3. If neither candidate on the second ballot meets the threshold for endorsement, neither candidate is endorsed but a dual endorsement may be considered if so moved and seconded by eligible Voting Members.

     

    1. Dual Endorsement
      1. Dual endorsement may be considered only if no candidate has met the threshold for endorsement following consideration of a first and second ballot. If this occurs, an eligible Voting Member may make a motion for dual endorsement of the candidates included on the second ballot. If a motion for dual endorsement is made and seconded, the Chair shall recognize speakers for up to two minutes in the following order:
        1. The person making the motion is recognized to speak in favor of their motion for up to two minutes.
        2. If a person speaks in favor of the motion, a speaker against the motion may be recognized for up to two minutes.
        3. If a person speaks against the motion, a second speaker in favor of the motion may be recognized for up to two minutes.
        4. If a second person speaks in favor of the motion, a second speaker against the motion may be recognized for up to two minutes.
      2. Following these speeches, a dual endorsement shall be considered. The ballot for a dual endorsement shall only include an option for supporting the motion to dual endorse and an option to oppose the motion to dual endorse. The threshold for approval of a dual endorsement shall be sixty percent of eligible Voting Members present and voting. If this threshold is not met, no candidate is endorsed.
    1. Policy Measures
      1. Endorsement Ballot | For or Against the Motion
        1. This ballot shall only include two choices: the first to adopt the motion and the second to oppose the motion.
        2. If the motion fails to meet the threshold for adoption, the Organization shall take no position on the policy measure.
        3. If the motion meets the threshold for adoption and:
          1. The motion was to endorse a policy measure, the Organization shall endorse supporting the policy measure..
          2. The motion was to oppose a policy measure, the Organization shall endorse opposition to the policy measure.
      2. No second ballot shall be considered for motions to support or oppose a policy measure.

    Section 10 Previously Considered Endorsements

    A previously considered endorsement may be brought back before the body for consideration if it has been at least three weeks since the meeting at which the endorsement was last considered and one of the following is true for that endorsement:

    1. The endorsement was considered but no endorsement was approved;
    2. The endorsement was considered for candidates competing for public office, at least one candidate was endorsed, and no endorsed candidate remains competing for election to that office; or
    3. The  endorsed candidate violates the Organization’s Code of Conduct or is found guilty of illegal activity.

    Section 11 Publication and Support for Endorsed Candidates and Policy Measures

    The Organization shall publish its endorsements in an email to members, in the newsletter, and on its website and social media accounts. It shall also commit to the exclusive support of endorsed candidates and policy measures. This support includes, but is not limited to: financial and in-kind contributions, doorbelling, promotional activities, and exclusive rights to campaign promotion during the Organization’s meetings and events.

    Section 12 Procedure Review and Amendment

    This Article shall be reviewed by the Resolution and Endorsements Committee, the Bylaws and Rules Committee, and others designated by the Chair prior to the first endorsement meeting in each calendar year. If this review results in the recommendation of amendments, amendments shall be considered in accordance with Article XIII of these bylaws.

    Article X Resolutions

    Section 1 Committee Review and Board Consideration

    Resolutions brought to the Organization for consideration must be sponsored by a Voting Member, demonstrated by the inclusion of the Voting Member’s name as a footnote on the resolution. The resolution must be submitted in full and in writing to the Resolution and Endorsements Committee for review. Following this review, the resolution must be sent to the Platform and Legislative Action Committee, and any Membership Policy Caucuses dedicated to advocacy on issues raised in the resolution, for insight and comments. This review and comment period by the committees shall conclude within seven days of the resolution’s submission. If the Platform and Legislative Action Committee and Membership Policy Caucuses fail to provide comment by midnight on the seventh day, the resolution shall continue through the process without their comment.

    Following the committees’ review and comment period, the Resolution and Endorsements Committee shall present the resolution and a review summary to the Board. Following the presentation, the Board may:

    1. Consider the resolution as written;
    2. Amend the resolution, then consider it as amended; or
    3. Refer the resolution back to the originator and sponsor with comments.

    If the Board chooses to consider the resolution as written or as amended, the Board may:

    1. Send the resolution to the membership for consideration with no recommendation;
    2. Send the resolution to the membership for consideration with a recommendation to adopt;
    3. Send the resolution to the membership for consideration with a recommendation to oppose; or
    4. Take no action on the resolution.

    Board decisions on resolutions shall be communicated to the resolution’s originator and sponsor as soon as possible. If the Board votes to send the resolution to the membership for consideration, it shall be added as business to the agenda of a meeting selected by the Chair. Notice of the resolution’s addition to the agenda shall be published to the membership at least ten days prior to the meeting at which the resolution will be considered. The notice shall include: access to the version of the resolution to be considered by the membership and a summary of amendments by the Board including justification for such amendments. The threshold for decisions regarding resolutions, both for the Board and the membership, shall be a simple majority (fifty percent plus one vote) of eligible Voting Members present and voting.

    Section 2 Resolutions for Censure

    Resolutions for Censure are public statements by the Organization disapproving of the conduct of a member, Party official, elected official, or candidate for public office. The procedures and approval threshold for Resolutions for Censure are addressed in the Code of Conduct.

    Section 3 Adoption Procedures

    Prior to calling for a vote on a proposed resolution, the Chair shall first recognize the chair of the Resolutions and Endorsements Committee to summarize the resolution and its intent. Following this summary, the floor shall be opened to motions regarding the resolution. If a motion is made and seconded, the Chair shall recognize speakers for up to two minutes each. Any speaker may cede any part of their time to another Voting Member. Speeches shall be heard in the following order:

    1. A speech in favor of the motion.
    2. A speech opposed to the motion.
    3. A speech in favor of the motion, only if there is a speech made in opposition to the motion.
    4. A speech opposed to the motion, only if there is a second speech made in favor of the motion.

    Article XI Policy Declarations

    Section 1 Authorized Use

    With the support of a simple majority (fifty percent plus one) of its members, a Membership Policy Caucus may recommend a Declaration of Support or a Declaration of Opposition regarding a policy, resolution, or other legislative action being considered by Burien City Council, Seattle City Council, King County Council, the Washington State Legislature, or United States Congress. The Membership Policy Caucus must document its justification using the most-recently adopted Platform of the Organization and relevant resolutions adopted by the Organization.

    Section 2 Adoption Procedures

    Recommended Declarations of Support or Opposition shall be added to the agenda of the next Board meeting for consideration. With a simple majority vote, the Board may approve the Declaration. Board-approved declarations shall be published to the membership at least ten days prior to the next membership meeting with a justification of support referencing the Organization’s Platform and relevant resolutions adopted by the Organization.

    Article XII Budget and Expenditures

    Section 1 Budget Process

    Once the Board receives a proposed budget from the Ad Hoc Budget Committee as described in Article V, the budget process shall proceed as follows:

    1. With the support of a simple majority (fifty percent plus one) of the Board, the budget shall be:
      1. Approved, inclusive of Board amendments, with a recommendation that the membership adopt the budget;
      2. Approved, inclusive of Board amendments, without a recommendation that the membership adopt the budget; or
      3. Referred back to the Budget Committee for revision.
        1. If the budget is referred back for revision, the revised budget must be submitted to the Board for review within ten days.
        2. Once the revised budget is received, the Board must approve the budget, inclusive of Board amendments, with or without a recommendation that the membership adopt the budget.
    2. Once adopted by the Board, the budget shall be made available in its entirety for review by members at least ten days prior to regular membership meeting in April of each year. At this meeting, the membership may adopt the budget as approved by the Board or amend the budget and adopt it as amended.
    3. Both amending and adopting the budget shall require the support of a simple majority (fifty percent plus one vote) of Voting Members present and voting. A final budget must be adopted by the membership before the April membership meeting may adjourn.

    Section 2 Incurring Debt

    Only the Chair and Treasurer may incur debt on behalf of the Organization or otherwise obligate the Organization to the payment of future funds.

    Section 3 Unbudgeted Expenses

    All unbudgeted expenses of greater than five hundred dollars and all unbudgeted donations to, or expenditures in support of, organizations, candidates, or campaigns must be pre-approved by a simple majority (fifty percent plus one vote) of the Board, then authorized by a simple majority (fifty percent plus one vote) of Voting Members present and voting. Unbudgeted expenses of less than five hundred dollars not donated to, or spent in support of, organizations, candidates, or campaigns may be incurred provided that the Treasurer demonstrates the availability of funds and the expense does not violate regulatory requirements. Any expenses incurred which are not already itemized in the Organization’s budget must be identified and explained to the Membership by the Treasurer at the regular membership meeting following the expenditure. The budget shall be amended by the Treasurer to reflect these expenses.

    Section 4 Bank Account

    The Organization shall maintain one non-tax-exempt bank account which shall comply with the Public Disclosure Commission reporting requirements. All income of the Organization shall be deposited into, and all expenses of the Organization withdrawn from, this account.

    Article XIII Amendments to Governing Documents

    Section 1 Periodic Review

    Following the biennial reorganization, the Bylaws and Rules Committee shall review all Standing Rules, the Code of Conduct, and the Bylaws (“governing documents”) adopted in the previous term and may recommend amendments to the Board. The Bylaws and Rules Committee shall also draft and propose amendments to governing documents at the discretion of the Chair, when recommended by a simple majority (fifty percent plus one vote) of the Board, or of its own volition.

    The Board shall consider the Bylaws and Rules Committee’s recommendations and may propose additional amendments. After this initial review and amendment process, if amendments have been adopted, the Board shall publish the governing documents as amended to the membership and allow at least thirty days for review and comments. Following the closure of the review and comment period:

    1. The Board shall review and adopt the Standing Rules, inclusive of any amendments they choose to implement, with the support of a simple majority (fifty percent plus one vote) of the Board.
    2. The Board shall review and recommend the Code of Conduct inclusive of any amendments they choose to implement. The Code of Conduct must receive the support of a simple majority (fifty percent plus one vote) of the membership to be adopted.
    3. The Board shall review and recommend the Bylaws inclusive of any amendments they choose to implement. The Bylaws must receive the support of a two-thirds majority of PCOs to be adopted.

    Section 2 New Governing Documents

    New governing documents are subject to the review, comment, and adoption process outlined in this Article.

    Article XIV Parliamentary Procedure

    Robert’s Rules of Order, Newly Revised, shall govern this organization, except where otherwise provided.